Appendix B

AUDIT COMMITTEE

ORACLE IMPLEMENTATION SUBGROUP

23 January 2025

ATTENDEES:

Councillor Colin Swansborough

Councillor Gerard Fox

Councillor Matthew Beaver

Councillor Philip Lunn

OFFICERS IN ATTENDANCE

Ros Parker, Chief Operating Officer

Ian Gutsell, Chief Finance Officer

Mark Winton, Audit Manager - Delivery

Sophie Webb, Senior Governance and Democracy Officer

APOLOGIES

John Davidson, MBOS Delivery Lead

1. VERBAL UPDATE from Chief Operating Officer

1.1       RP updated the subgroup on progress as Phase 2 approaches go live noting that UAT2 is due to end tomorrow before moving into end-to-end testing and UAT2 sign-off and cutover.

1.2       RP gave assurance that the go live date of 1 April 2025 remains achievable having regard to the critical work still to be done within the programme plan.

1.3       RP updated the subgroup that since the last meeting of the subgroup, data migration has been completed and reconciled giving confidence in the technical build.

1.4       RP noted that communications are going out next week to all users likely to be affected by the Phase 2 implementation and training invites are due to be sent out imminently.

1.5       RP gave assurance that Technical Readiness is currently on track in terms of key dates.

1.6       RP updated the subgroup on Organisational Readiness and outlined a number of planned activities including an Organisational Readiness survey which has been issued.

1.7       RP noted that the risks associated with go live remain as they were at the previous subgroup meeting and are continually reviewed to ensure risks are mitigated as the programme moves towards Phase 2 go live.

2.         DISCUSSION with subgroup

2.1       The Subgroup discussed the following points:

· How the programme would affect staff after implementation of Phase 2 go-live.

· Reporting methods for Oracle data.

· Phase 2 recruitment.

· Phase 3 go-live and the impact this may have on staff.